Executive Assistant WAEMU

Location : Dakar, Senegal
Time type : Full time

Ref : JR-0000000256

THE OPPORTUNITY WAYS YOU CAN CONTRIBUTE  

• Maintain relationships with key stakeholders, ensuring effective and smooth coordination on all aspects of their work.  
• Participate in and support the completion of core functional projects.  
• Manage calendars, including scheduling meetings and regional activities, ensuring schedules are followed and respected.  
• Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.  
• Plan and organize high-profile events, meetings, and conferences, ensuring attention to detail and effective coordination of all logistical aspects.  
• Prepare agendas, take and distribute meeting minutes, and follow up on key action items.  
• Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.  
• Oversee administrative tasks, including processing expense reports per organizational policies.  
• Liaise with public affairs & communications, and colleagues regarding functional communications and handle correspondence distribution.  
• Plan, organize, and maintain accurate documentation, including reports and databases.  
• Build and sustain relationships with employees, external stakeholders, and the public on behalf of the leaders.  
• Support budget preparation, forecasting, and financial management processes.  
• Provide backup to other executive administrators as needed.  

WHO YOU ARE   

• Bachelor's degree in Business Administration, Finance, Communication, or a related field.  
• 8+ years of experience as an Executive Assistant supporting Senior Executives in a global organization.  
• Strong organizational skills with the ability to manage multiple priorities and time management as well as work independently on multiple projects.  
• Excellent verbal and written communication skills, with a strong ability to draft and edit professional documents.  
• Proficiency in English, with additional language skills i.e. French is an added advantage  
• Strong problem-solving skills, with the ability to anticipate needs and adapt to changing priorities.  
• Excellent interpersonal skills, flexible, adaptable with proven ability to work with stakeholders across multiple countries and cultures.  
• Proficiency in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).  
• Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the Foundation’s values.  
• Demonstrate a commitment to Mastercard Foundation’s values and vision.