Admin Officer

Job Title : Admin Officer
Division/Department : Admin Department
Job type : Full-Time
Reports to : Admin Supervisor/ HRBP
 

Essential Duties and Responsibilities :

• Supervise and manage a team of administrative personnel.
• Coordinate and facilitate communication between various departments, ensuring smooth information flow and timely responses.
• Provide leadership and guidance to the administrative team, including training, performance evaluations, and professional development.
• Oversee daily administrative operations, ensuring adherence to company policies and procedures.
• Assign and prioritize tasks to ensure efficient workflow and timely completion of assignments.
• Review and evaluate existing administrative procedures, identifying areas for improvement and implementing necessary changes.
• Manage office supplies and inventory, ensuring availability and making procurement recommendations as needed.
• Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing support as necessary.
• Being the first point of contact for all HR-related queries
• Collaborate with other supervisors and managers to streamline processes and promote cross-functional collaboration.
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures
• Managing employee records, supporting onboarding and offboarding processes, coordinating training sessions, maintaining personnel files, handling administrative tasks related to recruitment, ensuring smooth communication between management and staff, and assisting with general HR-related paperwork and data entry, all while upholding confidentiality of employee information.

Education and/or Work Experience Requirements :

• HND/Bachelor’s degree in business administration, management, or a related field.
• Proven experience as an Administrative Assistant or similar role.
• Strong leadership and management skills, with the ability to motivate and inspire a team.
• Excellent organizational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Knowledge of administrative principles, procedures, and best practices.
• Ability to adapt to changing priorities and work well under pressure.
• High level of integrity and professionalism.

Physical Requirements :

Must be able to talk, listen and speak clearly on telephone